Add or Edit a Payment Reconciliation Batch

Payment Reconciliation Batch Processing allows authorized users to create payment reconciliation batches. On the Payment Reconciliation Batch Entry page, all authorized users can create or edit a payment reconciliation batch. After the batch is created, then you can proceed to reconcile the payments.

  1. Go to Financial Management > Payment Processing > Payment Reconciliation Batches. The Payment Reconciliation Batch List page opens.

    The grid on this page shows unposted payment reconciliation batches, with each row corresponding to a batch. The standard workflow icons used for batch processing are displayed above the grid.

  2. Click New to create a new batch or click the Bank Account hyperlink to edit an existing payment reconciliation batch. The Payment Reconciliation Batch Entry page opens.
  3. In Responsible Department, select the department responsible for this payment reconciliation batch.
  4. Select the Bank Account associated to the payment reconciliation batch. Users must be granted access to the account in User-Based Security.
  5. Select the Default Reconciliation Date used for the payment reconciliation batch.
  6. In Create ZBA Wire Transfers, select whether confirming wire transfers will automatically be made as a result of reconciling these payments. The bank selected must be configured to accept wire transfers. See Zero Balance Account for more information. Available options are listed below:
  • No – No wire transfers are made.
  • Yes, One Per Batch – One wire transfer is made for the entire batch regardless of the reconciliation date of the payment.
  • Yes, One Per Day/Per Batch – One wire transfer is made on each day that a reconciliation transaction occurred in the batch.
  1. Click Save and the Reconcile Payments button is enabled.

To delete a payment reconciliation batch, click Delete. The Delete button is hidden or disabled if you do not have the appropriate security permissions.

Click Documents to add or track documents associated with a payment reconciliation batch record on your system. Documents may include Microsoft Word® text files, digitized photographs, or even video clips. The Documents page uses the Document Viewer feature.

Select a batch in the list and click Reconcile Payments. The Payment Reconciliation page displays, which lists the payments in the batch that can be processed for reconciliation.

The Approvals tab allows authorized users to view and complete the approvals needed for the selected payment reconciliation batch.

See Also

Payment Reconciliation Batch List